Best Scanner Printer in 2027: 4 Office & Home Picks Compared

Choosing the right scanner printer can make everyday tasks easier, whether you’re printing school assignments, scanning business documents, copying contracts, or preparing professional reports.

A good printer and scanner combination saves desk space by bringing multiple functions into one machine. Instead of buying separate devices, you can print, scan, and copy documents from a single unit.

However, not every printer offers the same capabilities. Some models specialize in fast black-and-white laser printing, while others produce colorful documents and photos. Wireless connectivity, automatic document feeders, duplex printing, and long-term ink or toner costs also influence which model is best for your needs.

For this guide, we’ve selected four printing devices from Brother and HP. Three are multifunction printer-scanner models, while the HP DesignJet T210 is a specialized large-format plotter for CAD drawings and posters.

Our overall recommendation for document-heavy offices is the Brother DCP-L2640DW, while the HP OfficeJet Pro 8125 is a strong option for home offices requiring color printing.

Let’s compare their features, advantages, limitations, and ideal uses.

Affiliate Disclosure: This article contains affiliate links. MeetMumtaz may earn a commission from qualifying purchases at no additional cost to you. Our recommendations are based on published specifications and intended use cases; we have not independently tested these printers.

Quick Comparison: Best Scanner Printer Options in 2026

Before exploring each product, here’s a comparison of the four selected models.

Quick Verdict: Choose the Brother DCP-L2640DW for fast black-and-white documents, the HP OfficeJet Pro 8125 for color business printing, or the Brother Work Smart 1360 for everyday home use. The HP DesignJet T210 is a specialist alternative when you need large-format prints rather than scanning.

What Is a Scanner Printer?

A scanner printer is a multifunction device that combines printing and scanning capabilities in one machine.

Most modern all-in-one models also include copying functionality, allowing users to reproduce documents without a separate computer.

These machines are commonly used in homes, schools, small businesses, and administrative offices.

How Does a Printer and Scanner Work?

The printing function transfers digital content onto paper using inkjet or laser technology.

The scanning function captures an image of a physical document and converts it into a digital file.

Depending on the printer and its software, scanned documents can be saved as images or PDFs, sent to computers, or shared through supported cloud services.

Some printers also support optical character recognition (OCR) through bundled or compatible software, making it possible to convert scanned text into editable content.

Why Choose an All-in-One Printer?

An all-in-one device can offer several advantages:

• Less desk space required than separate machines.
• Convenient printing, scanning, and copying.
• Wireless access from compatible devices.
• Automatic document feeding on supported models.
• Simplified equipment management for small offices.

However, an all-in-one printer is not automatically better than separate equipment. Dedicated scanners may be preferable for specialized scanning tasks, while professional plotters serve entirely different printing requirements.

1. Brother DCP-L2640DW — Best Scanner Printer for Office Documents

The Brother DCP-L2640DW Wireless Monochrome Laser Multifunction Printer is a practical choice for home offices and small businesses that print large numbers of text documents.

It combines a monochrome laser printer, flatbed scanner, and copier in a relatively compact machine.

One of its strongest advantages is printing speed. Brother specifies a maximum output of up to 36 pages per minute, making it particularly attractive for invoices, contracts, reports, and administrative paperwork.

The printer also includes automatic duplex printing, helping users reduce paper consumption when printing double-sided documents.

Its 50-sheet automatic document feeder is especially useful when scanning or copying multiple pages.

The printer supports wireless connectivity, Ethernet, and USB connections. However, while it can scan color originals, it only prints and copies in black and white.

Brother’s official specifications confirm these capabilities. Brother+1

Why We Recommend It

For offices that primarily handle text documents, a monochrome laser printer often makes more sense than a color inkjet model.

The Brother DCP-L2640DW prioritizes document productivity, offers a substantial paper tray, and supports convenient network printing.

Its main limitation is the lack of color output, so it is not suitable for users who frequently print colorful charts, photographs, or promotional materials.

Brother DCP-L2640DW — Key Features, Pros & Cons

Our Verdict: The Brother DCP-L2640DW is our top choice for offices that value document printing speed, wireless connectivity, and scanning convenience over color output.

2. HP OfficeJet Pro 8125 — Best Wireless Printer Scanner for Home Offices

The HP OfficeJet Pro 8125 Wireless All-in-One Printer is designed for home offices and small businesses that need professional-looking color documents alongside everyday scanning and copying.

Unlike monochrome laser printers, this inkjet model can produce colorful presentations, business reports, charts, and other materials.

The printer supports automatic duplex printing, which is useful when producing double-sided documents.

It also includes a 35-sheet automatic document feeder, a 225-sheet input tray, and a 2.7-inch color touchscreen.

According to HP’s published specifications, it can print up to 20 pages per minute in black and 10 pages per minute in color under the stated ISO test conditions. HP® Support

Why We Recommend It

The HP OfficeJet Pro 8125 offers a balanced combination of color printing, scanning, and copying for home-office tasks.

Its automatic document feeder is useful when handling contracts, forms, and business paperwork.

Wireless connectivity also makes it convenient for households or offices where multiple compatible devices need printer access.

However, buyers should consider replacement ink costs and any applicable subscription conditions before purchasing.

The advertised Instant Ink trial is promotional and subject to eligibility and terms. It should not be treated as permanently free ink.

HP OfficeJet Pro 8125 — Key Features, Pros & Cons

Our Verdict: The HP OfficeJet Pro 8125 is a strong all-around choice when you need color printing and scanning in a single wireless device.

3. Brother Work Smart 1360 — Best Compact Color Printer and Scanner

The Brother Work Smart 1360 MFC-J1360DW is a compact all-in-one printer designed for everyday home and home-office use.

It combines color printing, scanning, and copying with wireless connectivity and mobile printing support.

This model is particularly appealing to students, remote workers, and families who want a versatile printer without purchasing a larger office machine.

The Work Smart 1360 includes automatic two-sided printing, a 20-sheet automatic document feeder, and a 150-sheet paper tray.

Brother specifies print speeds of up to 16 pages per minute in black and 9 pages per minute in color.

The printer also features a 1.8-inch color display and supports compatible cloud services and mobile printing through Brother’s software. Brother+1

Why We Recommend It

For users who print occasionally or moderately, a compact color inkjet all-in-one may provide a good balance of convenience and functionality.

The Brother Work Smart 1360 supports everyday documents, school projects, forms, and color graphics.

Its automatic document feeder is useful for scanning multiple sheets, although its 20-sheet capacity is smaller than that of the Brother DCP-L2640DW and HP OfficeJet Pro 8125.

Brother Work Smart 1360 — Key Features, Pros & Cons

Our Verdict: The Brother Work Smart 1360 is a sensible choice for users who want wireless color printing, scanning, and copying in a compact home-office machine.

4. HP DesignJet T210 — Best Large-Format Printer for CAD and Posters (Printer Only)

The HP DesignJet T210 24-Inch Plotter Printer serves a different purpose from the three multifunction printers reviewed above.

It is a specialized large-format printer intended for technical drawings, architectural plans, CAD documents, and posters.

Important: The HP DesignJet T210 does not include an integrated scanner or copier. It is included here as a specialized printing alternative, not as an all-in-one scanner printer.

Why Consider the HP DesignJet T210?

Standard home-office printers are generally designed around common paper sizes such as Letter, Legal, and A4.

Architects, engineers, designers, and technical professionals often need to print much larger documents.

A 24-inch plotter can accommodate wide-format printing requirements that ordinary desktop printers cannot handle.

The HP DesignJet T210 is therefore relevant to buyers who prioritize CAD drawings, technical plans, and poster output.

The user-selected package also mentions a two-year HP Care Pack with on-site support. Buyers should verify that the specific Amazon listing includes this coverage and review its eligibility conditions before purchasing.

HP DesignJet T210 — Key Features, Pros & Cons

Our Verdict: The HP DesignJet T210 is worth considering when large-format printing is your priority. If you specifically need a scanner printer, choose one of the three multifunction models instead.

Wireless Printer Scanner vs Wired Printer: Which Is Better?

A wireless printer scanner allows compatible devices to communicate with the printer through a supported wireless network.

This can make printing more convenient in homes and offices where multiple computers, laptops, or mobile devices share one printer.

A wired printer uses a physical connection such as USB or Ethernet.

Advantages of Wireless Printers

Wireless connectivity can reduce cable clutter and make a printer easier to share.

For example, a family can print from different laptops without moving a USB cable between devices.

Small offices can also use wireless printing to support multiple workstations.

Many modern wireless printers offer mobile applications for printing documents and managing selected scanning tasks.

Advantages of Wired Printers

Wired connections can provide a straightforward alternative when wireless networks are unreliable or difficult to configure.

Ethernet connections may be preferable in offices that want printers connected directly to a managed network.

USB connections can also be convenient when one computer is the primary printing device.

Which Should You Choose?

For most households and small offices, a model supporting both wireless and wired connectivity offers the greatest flexibility.

The Brother DCP-L2640DW is especially versatile because it supports Wi-Fi, Ethernet, and USB.

When choosing a scanner wireless printer, verify not only wireless printing support but also how scanning works over the network.

Color Printers vs Monochrome Laser Printers

Choosing between color and monochrome printing is one of the most important buying decisions.

When to Choose Color Printers

Color printers are useful for:

• School assignments and educational materials.
• Business presentations.
• Charts and reports.
• Promotional documents.
• Color graphics and photographs.

The Brother Work Smart 1360 and HP OfficeJet Pro 8125 are the color options in this comparison.

When to Choose Monochrome Laser Printing

A monochrome laser printer is often a practical choice for:

• Invoices and receipts.
• Contracts and agreements.
• Administrative documents.
• Reports and letters.
• High-volume text printing.

The Brother DCP-L2640DW is designed for these types of tasks.

What About Printing Costs?

The initial purchase price does not tell the whole story.

Inkjet printers use ink cartridges, while laser printers generally use toner cartridges and may also require periodic drum replacement.

Your actual cost per page depends on replacement supply prices, cartridge yields, printing habits, and maintenance requirements.

For frequent black-and-white printing, a monochrome laser printer may offer favorable running costs. However, buyers should calculate costs using the specific supplies and yields for each model rather than assuming one technology is always cheaper.

Can a Scanner Printer Replace an Office Copy Machine?

An office copy machine is traditionally associated with larger equipment designed for frequent copying, paper handling, and document processing.

Modern multifunction printers can handle many of the same everyday tasks in a smaller footprint.

For a small office, an all-in-one printer may eliminate the need for a separate copier.

When an All-in-One Printer Is Enough

A compact multifunction printer is often sufficient when employees need to:

• Copy contracts and letters.
• Scan signed documents.
• Print reports.
• Reproduce forms.
• Handle occasional multi-page documents.

The Brother DCP-L2640DW is particularly relevant for offices that frequently process black-and-white paperwork.

When a Dedicated Office Copier Makes Sense

A larger office copier may be more appropriate when a business needs substantial monthly print volumes, advanced paper finishing, multiple large paper trays, or specialized document workflows.

A small desktop printer should not automatically be considered a replacement for a commercial production copier.

How to Choose the Best Scanner Printer for Your Needs

Before purchasing a printer and scanner, consider the following factors.

1. Printing Technology

Choose a monochrome laser printer for frequent black-and-white documents.

Consider a color inkjet printer when you regularly need color graphics, reports, or photographs.

2. Print Speed

Print speed is generally measured in pages per minute (ppm).

If you print long reports regularly, faster printing can save time.

However, manufacturer speeds are measured under specific test conditions and may differ from everyday use.

3. Automatic Document Feeder

An automatic document feeder, or ADF, allows you to process multiple sheets without placing every page individually on the scanner glass.

For office paperwork, this feature can be especially valuable.

4. Duplex Printing and Scanning

Automatic duplex printing means the printer can print on both sides of a sheet.

Automatic duplex scanning is a separate feature. A printer with duplex printing does not necessarily scan both sides automatically.

Check both specifications if your office regularly handles double-sided documents.

5. Wireless Connectivity

Look for Wi-Fi support if multiple users need to access the printer.

Check Ethernet and USB options if you also want wired connections.

6. Ink and Toner Expenses

Research the price and estimated yield of replacement cartridges.

Consider how frequently you print and whether your documents are mostly black-and-white or color.

7. Paper Capacity

A larger paper tray reduces the frequency of refilling paper.

The Brother DCP-L2640DW has a 250-sheet standard input capacity, while the HP OfficeJet Pro 8125 provides a 225-sheet input tray.

8. Scanner Requirements

If you scan books or fragile documents, a flatbed scanner is useful.

For batches of loose sheets, an ADF can save considerable time.

9. Available Desk Space

Measure your workspace before purchasing.

Remember to allow additional clearance for paper trays, output trays, and scanner lids.

10. Warranty and Support

Review the manufacturer’s warranty and support conditions.

For specialized devices such as large-format plotters, confirm any extended service coverage included in the exact product bundle.

Best Scanner Printer for Different Users

The right choice depends on what you print and how often you scan.

For offices that primarily process contracts, letters, and administrative documents, the Brother DCP-L2640DW is the strongest fit among these options.

For households and businesses that need color printing, the HP OfficeJet Pro 8125 and Brother Work Smart 1360 deserve closer consideration.

How to Set Up a Wireless Printer Scanner

Setting up a wireless printer scanner generally involves a few basic steps.

Step 1: Unbox the Printer

Remove the protective packaging and install the included ink or toner supplies according to the manufacturer’s instructions.

Step 2: Load Paper

Place compatible paper in the input tray and adjust the paper guides.

Step 3: Connect to Wi-Fi

Use the printer’s control panel or supported setup application to connect it to your wireless network.

Step 4: Install the Software

Download the appropriate printer drivers or setup application from the manufacturer’s official support website.

Step 5: Print a Test Page

Send a test document from your computer or mobile device to verify that printing works.

Step 6: Test the Scanner

Place a document on the scanner glass or in the automatic document feeder.

Scan it to your computer or another supported destination and check the resulting file.

Step 7: Configure Additional Features

Enable automatic duplex printing where appropriate and review the printer’s available security and maintenance settings.

For offices managing multiple computers, a well-organized workstation can also improve productivity. Our Under Desk Cable Management Tray guide covers practical ways to organize cables around desks and equipment.

Common Scanner Printer Problems and Solutions

Even a good printer may occasionally experience setup or maintenance problems.

Printer Not Connecting to Wi-Fi

Confirm that the printer and computer are connected to compatible networks.

Restart the printer and router if necessary, and follow the manufacturer’s connection instructions.

Scanner Not Detected

Check that the required scanning software or drivers are installed.

Verify that the printer supports scanning through your chosen connection method.

Poor Print Quality

Inspect ink or toner levels and follow the recommended cleaning or maintenance procedures.

Use paper suitable for your printer and the type of document being printed.

Paper Jams

Remove jammed paper carefully according to the manufacturer’s instructions.

Check that the paper guides are correctly positioned and avoid overfilling the input tray.

Slow Printing

Large graphics, high-quality print settings, network conditions, and complex documents can affect printing speed.

Try a suitable standard-quality setting for ordinary office documents.

High Ink or Toner Costs

Compare standard and high-yield replacement supplies where available.

Calculate your approximate cost per page and avoid purchasing more printing capacity than you need.

Frequently Asked Questions About Scanner Printers

What is the best scanner printer for home use?

The Brother Work Smart 1360 is a good candidate for everyday home printing, scanning, and copying. The HP OfficeJet Pro 8125 may be preferable for home offices requiring greater paper capacity.

Which printer and scanner is best for office work?

The Brother DCP-L2640DW is well suited to offices that frequently print black-and-white documents. Its automatic document feeder and fast laser printing support everyday administrative tasks.

Is a wireless printer scanner better than a USB printer?

Wireless models are convenient for sharing between devices, while USB connections can provide a straightforward wired option. A printer supporting both offers greater flexibility.

Can a scanner printer print in color?

Some multifunction printers print in color, while others print only in black and white. The Brother Work Smart 1360 and HP OfficeJet Pro 8125 are color inkjet models.

Can I scan documents without printing them?

Yes. Multifunction printers allow you to scan documents independently of printing, using their supported scanning functions.

Do all scanner printers have automatic document feeders?

No. Some printers include only a flatbed scanner. Others provide an ADF for handling multiple sheets.

What is the difference between duplex printing and duplex scanning?

Duplex printing automatically prints on both sides of a sheet. Duplex scanning captures both sides of a document, but automatic two-sided scanning is not available on every model.

Is a laser printer better than an inkjet printer?

Laser printers are often attractive for frequent text printing, while color inkjet printers are useful for documents containing graphics and photographs. The best choice depends on printing volume and running costs.

Can a scanner printer replace an office copy machine?

A multifunction printer can replace a separate copier for many small-office tasks. Larger offices may require dedicated copiers with higher paper capacity and advanced document handling.

Does the HP DesignJet T210 include a scanner?

No. The HP DesignJet T210 is a large-format printer, not an all-in-one scanner printer.

Final Verdict: Which Scanner Printer Should You Buy in 2026?

Choosing the best scanner printer requires balancing printing speed, color capability, scanning convenience, wireless connectivity, and long-term operating costs.

The Brother DCP-L2640DW is our overall recommendation for document-heavy home offices and small businesses. Its monochrome laser technology, automatic duplex printing, and 50-sheet document feeder make it a practical choice for administrative work.

The HP OfficeJet Pro 8125 is an appealing alternative for buyers who need color business documents alongside scanning and copying.

For everyday household printing, the Brother Work Smart 1360 offers a compact wireless all-in-one solution.

Finally, the HP DesignJet T210 is worth considering for architectural drawings, CAD plans, and posters, but it should not be mistaken for a multifunction printer.

Before purchasing, compare replacement ink or toner costs, paper handling capabilities, and the features that matter most for your workload.